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application process

IMPORTANT NOTICE - PLEASE PLAN AHEAD: 

Applicants, recruiters, institutions, and others involved in the placement of individuals who seek to be credentialed in the state of Wisconsin should understand that the credentialing process takes time and that credentialing is not guaranteed to any applicant.  Factors that determine the length of time it may take to process an application include the length of time the applicant had been in practice, the total number of jurisdictions in which the applicant has been credentialed, and the length of time it takes for supporting documents to be received in the Department and reviewed.

 

The application consists of an all-inclusive packet with instructions and information on all applicable requirements.  We strive to process applications in a timely fashion.  We cannot issue a credential until all of the required documents have been received and reviewed in the Department.

  

It is the Department’s mission and legislative mandate to provide consumer protection for Wisconsin residents.  The Department and the Boards have been asked to waive requirements to expedite the process, only to discover legitimate grounds to deny a credential.  This can present a serious problem for the applicant, recruiter, or institutions if the applicant relocated, purchased property, or made other commitments prior to the issuance of a Wisconsin credential.  We urge you not to make these moves until you know that your credential has been issued.  Please “plan ahead” as we cannot speed up the credentialing process or waive supporting documents even in emergency situations.


 

Mail received in the Department is opened, sorted, and sent to the Fiscal Department for payment processing prior to being forwarded to license/permit specialists.

 

License/permit specialists review and enter the application materials into a database. Application data entry may take approximately 7-15 business days after receipt during normal processing times, or up to 30 business days during peak workloads (business days are Monday-Friday and do not include weekends or holidays). Peak workloads typically fall between the months of April thru August and December thru February.

An email notification is sent to the applicant with an application ID number and a link to view the application status online. 

 


 

When checking status, pending requirements appear first in red and met requirements appear in green. Pending requirements must be satisfied for credential to be issued. Not all requirements will have comment.

Note: It may take up to one hour, after receipt of an email, before the application status may be viewed online.

Accurate and fully complete applications and supporting materials will help expedite processing.  Incomplete information or missing materials may cause delays.


 

Incoming documents are matched to an applicant’s file and checklists are updated and an email notification is sent to check the status online. Updates are not made to a file unless new documentation has been received.

Note: It may take up to one hour, after receipt of an email, before the application status may be viewed online.

 

             

Applicants with convictions, malpractice, discipline, etc. (regardless of how long ago the event took place) may* require the file to be forwarded to a paralegal and/or board liaison for further review. This may take approximately 4 weeks to complete.



 

If the board liaison reviews the file and determines the applicant needs to appear before the board, the application process may be extended an additional 1-3 months (depending on the board’s meeting schedule).

 

When all requirements are satisfactorily met, the application process is complete. An email notification is sent to the applicant noting the license/permit has been granted including instructions on how to print a copy of the license/permit online.  The DSPS will not mail a hard copy of the license.

Note: It may take up to an hour, after receipt of an email, before the print option will be available on the Department’s website.

 

The overall timeframe for receiving your license/permit from start to finish can vary.  If practical, apply 8-12 weeks prior to when you need the license.

*Please note, if an application has not had activity after 12 months, it may be withdrawn.

Applicants will receive an e-mail each time an update is made to their checklist.