The EAP is providing the following information to help institutions understand Wisconsin's regulatory requirements related to offering programs to Wisconsin students via distance learning. Unless your institution is a State Authorization Reciprocity Agreement (SARA) participant, it must be approved to enroll Wisconsin students in online programs. Institutions do not need to have physical presence in Wisconsin to trigger the need for approval by EAP.
IMPORTANT NOTE: Wisconsin became a member of SARA on August 15, 2016 through the Midwest Higher Education Compact (MHEC). The Wisconsin Distance Learning Authorization Board (DLAB) has been designated the portal agency for SARA – the entity responsible for coordinating SARA activities in Wisconsin. The
DLAB website provides additional information.
Although federal rules specify that institutions must have state authorization to offer programs via distance learning when it is required by the state, such approval has always been required in Wisconsin. Under Wis. Stat. §440.52(2), "[t]he board shall protect the general public by inspecting and approving private trade, correspondence, business, and technical schools doing business within this state, whether located within or outside this state,...and courses of instruction offered by the schools and regulate the soliciting of students for correspondence or classroom courses and courses of instruction offered by the schools.
Wisconsin statutes provide a general exemption from EAP oversight for publically-governed and religious institutions. While the statutes also provide an exemption for certain private non-profit, in-state institutions, no out-of-state, private non-profit institutions are exempt from EAP oversight.
Publicly Governed Institutions
Under Wis. Stat. §440.52(1)(e)(2), "[s]chools that are supported mainly by taxes" are exempt from EAP oversight. Because the exemption is not restricted to public institutions governed by the state of Wisconsin, the EAP has consistently interpreted it to mean any public college or university that is an instrumentality of a state is exempt.
Should public institutions offer online programs in a regulated profession, such as nursing, counseling, social work or teacher training, the EAP strongly advises institutions to contact the respective oversight bodies (e.g., the
Department of Safety and Professional Services or the
Department of Public Instruction) about requirements specific to those programs to ensure they conform to the state of Wisconsin's licensure requirements.
Under Wis. Stat. §440.52(1)(e)(3), the EAP does not regulate "schools of a parochial or denominational character offering programs having a sectarian objective." For example, a college offering programs leading to a degree in divinity, theology or pastoral counseling would not need EAP approval. However, if an institution offers degree programs such as music, business, or teaching, which are not limited to use in the ministry, then the institution must be EAP-approved
SARA is a national initiative which seeks to establish comparable national standards for the interstate offering of postsecondary distance-education courses and programs. SARA is a voluntary agreement among regional compacts (SRED, NEBHE, MHEC, and WICHE) and member states. Each member state approves their in-state institutions for SARA participation. Institutional membership is voluntary and open to accredited, degree-granting institutions from all sectors of postsecondary education (proprietary, public, private). Once approved, SARA participants may offer distance education programs in other SARA member states without additional authorization. For more information on SARA, and for the latest listing of participating states and institutions, visit
In Wis. Admin. Code SPS 411, the EAP acknowledges that distance learning presents a materially new context for Wisconsin to protect consumers. Because the oversight of online programs differs from those offered on-ground, Wis. Admin. Code SPS 411 makes several "accommodations" for distance learning providers in its approval process and fees. For example, if a school has approval from another state whose requirements are substantially equivalent to those of the EAP, then the board may accept that state's approval as fulfilling all or parts of the approval process.
Information and materials regarding EAP approval, including the School and Program Approval Guide, are available here. Additionally, the EAP's statutory and administrative code provisions, including the specific distance learning requirements found in Wis. Admin. Code SPS 411, are available here.
School Approval Needed - Contact the EAP
If you believe your institution needs approval based on the preceding information because it currently enrolls (or plans to enroll) Wisconsin residents in an online program, please contact the EAP and ask to speak with a school administration consultant to discuss the approval process, as well as the specific distance learning requirements and accommodations contained in Wis. Admin. Code SPS 411.
Once a school has obtained EAP approval it must early renew it's approval with the EAP or risk losing its ability to operate in Wisconsin or accept Wisconsin students.
2021 School Renewal
The annual renewal process requires information to be submitted electronically. The online renewal will be available beginning Monday, July 30, 2020 at noon and can be accessed here. Schools have until Saturday, September 1, 2020 to submit a renewal of approval application.
NOTE: DO NOT START THE RENEWAL EARLY -- INFORMATION ENTERED PRIOR TO NOON ON THURSDAY, JULY 30 WILL NOT BE SAVED!
Although the annual school renewal process is completed entirely online, a
Renewal Template has been developed to provide schools with an idea of the renewal information that will be required. During the renewal process, schools will have the ability generate a pre-renewal working copy of the renewal application -- specific to their school -- to assist with completing the online renewal.
Renewal Process Timeline
> Annual renewal letters sent to schools.
Active School Letter
Active Deferred School Letter
Inactive School Letter
>Renewal applications due, including: - First payment renewal fee.
*$500 for Active schools;
*$0 for Active Deferred schools; or,
*$100 for Inactive schools.
- Financial Statements
- Institutional Plan.
- School Catalog
- Enrollment Agreement (if applicable)
- Employment Verification Form (if applicable)
>Renewal materials reviewed by EAP staff.
> Renewal of approval memo provided to schools.
> Approval certificates issued for coming year.
> Invoice for second renewal payments sent to schools.
◾March 1, 2021
> Second renewal payment due (based on reported AGASR for Active schools or $500 for Active (deferred) schools).
^Date will change if it falls on a weekend or holiday.
2021 EAP Renewal Survey
The following link will take you to the 2021 EAP Renewal Survey. The survey is intended to give the EAP an idea of what can be improved in the renewal process moving forward.
Depending on the type of programs you serve you may not require EAP approval to conduct education in Wisconsin.